Student Appeals Committee Policy

Committee Jurisdiction

The jurisdiction of the School of Education Student Appeals Committee is to consider the following student appeals:

  • requests to retroactively withdraw or drop courses;
  • request to drop courses for medical reasons after posted deadlines;
  • grade appeals;
  • appeals for denial of reinstatement into a program;
  • dismissal-from-a-program appeals;
  • denial-of-admissions appeals;
  • Praxis I appeals; and
  • selected other student appeals.

The University’s Policy on Prohibited Harassment and Discrimination (www.unc.edu/campus/policies/harassanddiscrim.pdf) prohibits discrimination or harassment on the basis of an individual’s race, color, gender, national origin, age, religion, creed, disability, veteran’s status, sexual orientation, gender identity or gender expression. Appendix B of this Policy provides specific information for students who believe that they have been discriminated against or harassed on the basis of one or more of these protected classifications.

Students who want additional information regarding the University’s process for investigating allegations of discrimination or harassment should contact the Equal Opportunity/ADA Office for assistance:

Equal Opportunity/ADA Office
The University of North Carolina at Chapel Hill
100 E. Franklin Street, Unit 110
Campus Box 9160
Chapel Hill, North Carolina 27599
Fax: (919) 962-2562
Email: equalopportunity@unc.edu

Any administrator or supervisor, including a department chair, associate dean or other administrator, who receives a student’s complaint about prohibited harassment or discrimination must notify the Equal Opportunity/ADA Office within five (5) calendar days of receiving the complaint. If a student raises a claim of prohibited harassment or discrimination during an academic appeal, an investigation of the student’s claim must be performed under the direction of the Equal Opportunity/ADA Office. The school or department must await the results of the harassment or discrimination investigation before deciding the student’s academic appeal.

Committee Composition

The committee is comprised of three faculty members, and the Assistant Director of Student Affairs serves as Ex Officio on the committee. The three faculty members are appointed by the Senior Associate Dean to serve two-year terms. Faculty membership must include at least one faculty from a graduate program, at least one from an undergraduate program, and there must be representation from at least two of the School’s four Areas. One of the three members, designated by the Senior Associate Dean, serves as chair to preside over the committee. 

Ex Officio and Committee Chair Responsibilities

The Ex Officio member is responsible for scheduling the meetings, presenting appeals cases to the committee, and communicating to the committee and appellants relevant University and School policy. The Ex Officio member also records the day and time of the meeting, members present, and the final vote, decision, and any conditions. The Ex Officio member is not a voting member. The committee chair is responsible for conducting meetings and providing the outcome and any conditions to the Director of Undergraduate Studies or the Director of Graduate Studies.  

Appeal Submission Procedures

Appeals must be presented in writing to the Office of Student Affairs by 4:00PM on the 20th of every month. If the 20th day of the month falls on a weekend, appeals must be submitted by 12:00PM the following Monday. Appellants must provide a written statement outlining the reasons for their appeal as well as any evidence gathered to support their case. More specific appeal guidelines for apply for selected types of appeals. Appellants should consult the Assistant Director of Student Affairs to request such guidelines.

Committee Meetings

Committee meetings are scheduled once a month during the calendar year to hear all appeals submitted for the month. Following is the format for committee meetings:

  • The Ex Officio member presents the appeal case and any University or School of Education policies that apply to the appeal.
  • The committee members then review the case and deliberate.
  • The committee chair calls for a vote (show of hands or oral) as to whether to honor the appeal request.
  • The chair records the members’ votes and conditions if applicable.

Appellants are not present at committee meetings. 

Conveyance of Committee Decision

The committee chair writes committee decisions to either the Director of Undergraduate Studies or the Director of Graduate Studies, who then communicates the committee decision to the appellant by letter. A copy of the letter is placed in the appellant’s file in the Student Affairs' Office, and in the case of programs which are under the auspices of the Graduate School, when necessary, copy is provided to the appropriate Graduate School official.

Records

Committee decisions are final. A record is made for each committee meeting for the following information:  attendees, information considered, the vote for each voting member, and the committee’s decision. In June of each fiscal year, the Assistant Director of Student Affairs provides the Senior Associate Dean with a summary statement of the number of cases by type of appeal, along with the committee decisions.